{"id":1102,"date":"2016-06-04T12:17:22","date_gmt":"2016-06-04T12:17:22","guid":{"rendered":"http:\/\/collaboriscom.wpengine.com\/?page_id=1102"},"modified":"2022-10-21T14:08:29","modified_gmt":"2022-10-21T14:08:29","slug":"manage-third-party-risk","status":"publish","type":"page","link":"https:\/\/www.collaboris.com\/solutions\/manage-third-party-risk\/","title":{"rendered":"Third-Party Risk &#038; Compliance Software"},"content":{"rendered":"<h1>Third-Party Risk &amp; Compliance Software<\/h1>\n<h3>Do you want to ensure that your trusted partners comply with your policies &amp; procedures?<\/h3>\n<p>Working with Partners, Vendors and trusted third-parties is a very common scenario in today&#8217;s organizations. However, along with the benefits this brings there are also risks that those trusted third-parties can cause you reputational damage or even leave you open to litigation.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/thirdpartyrisk_icon.png\" alt=\"\" width=\"225\" height=\"270\"><a href=\"\/products\/docread\">TELL ME ABOUT DOCREAD<\/a><\/p>\n<p style=\"margin-bottom: 0px !important;\"><a style=\"outline: none;\" href=\"\/products\/request-a-quote\/\" target=\"\" rel=\"noopener\" data-tcb-events=\"\">QUOTE<\/a>&nbsp; |&nbsp;&nbsp;<a style=\"color: #ffffff;\" href=\"\/products\/docread\/tour\/audience-targeted-reading\/\">FEATURES<\/a>&nbsp;&nbsp;|&nbsp;<a style=\"color: #ffffff;\" href=\"\/video-center\/\">VIDEOS<\/a>&nbsp;&nbsp;|&nbsp;&nbsp;<a style=\"color: #ffffff; outline: none;\" href=\"https:\/\/www.collaboris.com\/products\/docread\/screenshots\/\">SCREENSHOTS<\/a>&nbsp; | &nbsp;<a href=\"\/products\/docread-and-docsurvey-free-trial-download\/\">DOWNLOAD<\/a><\/p>\n<h2>Worried About Third-Party Risk &amp; Compliance?<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/external-risk.png\" alt=\"\" width=\"336\" height=\"238\"><\/p>\n<p>To help ensure your partners stay compliant with your internal policies and regulations we can help in 6 major ways:<\/p>\n<ul>\n<li>Communicate and share content with your partners.<\/li>\n<li>Ask partners to read and agree to your organizational policies.<\/li>\n<li>Register new users and easily manage existing ones.<\/li>\n<li>Audit who has agreed what policies and when.<\/li>\n<li>Request feedback by a deadline you control.<\/li>\n<li>Assign comprehension tests to ensure understanding.<\/li>\n<\/ul>\n<h2>The Perfect Solution For Third-Party Compliance<\/h2>\n<p>DocRead and Extradium can be used together with SharePoint to distribute policies and procedures to external third-party users.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/third-party-risk-and-compliance-management.png\" alt=\"\" width=\"635\" height=\"305\"><\/p>\n<h2>How Extradium Works<\/h2>\n<p>Extradium (built by RioLinx, our partnering company) allows you to easily manage third-party access to secured content within SharePoint, without relying on the IT Department. This is achieved via a set of intuitive user management pages all built into SharePoint that can be utilised by Power-Users.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/1.png\" alt=\"\" width=\"155\" height=\"155\"><\/p>\n<h4>1. Add<\/h4>\n<p>Users either sign up with the Extradium &#8216;sign-up&#8217; Web Part or can be conveniently added by an empowered business user.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/2.png\" alt=\"\" width=\"155\" height=\"155\"><\/p>\n<h4>2. Manage<\/h4>\n<p>Via the delegated administration site, power users are given the ability to perform user and group management without IT assistance.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/3.png\" alt=\"\" width=\"155\" height=\"155\"><\/p>\n<h4>3. Login<\/h4>\n<p>Once Users exist within your SharePoint Extranet, they are able to sign in and collaborate in the same way internal users can.<\/p>\n<h2>How DocRead Works<\/h2>\n<p>It&#8217;s really easy to create, author and upload documents to SharePoint. However, it&#8217;s not very easy to distribute those completed documents to external users and ask that they read and agree to them. DocRead offers several features to facilitate this common business process.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/create.png\" alt=\"\" width=\"128\" height=\"128\"><\/p>\n<h4>1. Create<\/h4>\n<p>New or existing documents stored in SharePoint document libraries are configured to be sent to external third-party groups with DocRead.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/assign.png\" alt=\"\" width=\"128\" height=\"128\"><\/p>\n<h4>2. Assign<\/h4>\n<p>Once triggered, DocRead will distribute &#8216;Reading Tasks&#8217; to third-parties asking them to comply and understand with the contents of your policies.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/monitor.png\" alt=\"\" width=\"128\" height=\"128\"><\/p>\n<h4>3. Monitor<\/h4>\n<p>A key component in any third-party compliance solution is the ability to track who has and hasn&#8217;t confirmed your mandatory reading.<\/p>\n<h2 style=\"color: #f4f4f4;\">Why SharePoint?<\/h2>\n<p>Microsoft SharePoint is the world\u2019s leading document management and collaboration platform. To facilitate external communication with your trusted third-parties and partners, SharePoint offers features such as Search, Document and Workflow Management and content publishing, all backed with a security model that ensures only the right eyes see what they&#8217;re supposed to.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/leader.png\" alt=\"\" width=\"128\" height=\"128\"><\/p>\n<h4>Leader<\/h4>\n<p style=\"color: #f4f4f4;\">Microsoft SharePoint is developed and supported by the world&#8217;s largest software development company and is currently used by 80% of Fortune 500 companies.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/collaboration.png\" alt=\"\" width=\"128\" height=\"128\"><\/p>\n<h4 style=\"color: #f4f4f4;\">Collaboration<\/h4>\n<p style=\"color: #f4f4f4;\">SharePoint offers many features to aid communication and collaboration such as Surveys, Lists, Forums, Alerts, Web Parts, Announcements, Wiki Pages and many more.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/extendable.png\" alt=\"\" width=\"128\" height=\"128\"><\/p>\n<h4 style=\"color: #f4f4f4;\">Extendable<\/h4>\n<p style=\"color: #f4f4f4;\">SharePoint offers 1000&#8217;s of features as standard but where a feature is missing, Microsoft fully supports the creation of third-party tools such as DocRead and Extradium.<\/p>\n<h2>Features Listed By Product<\/h2>\n<h2>SharePoint<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/document-management.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3>Document Management<\/h3>\n<p>All of your documents can be managed, viewed, tagged, secured, filtered, searched and shared with your partners with SharePoint Document Libraries.<\/p>\n<h2>Extradium<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/manage-external-third-party-users.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3>Manage External Users<\/h3>\n<p>Extradium provides intuitive tools that allow you to invite, edit, delete and reset passwords for users within partner organizations.<\/p>\n<h2>DocRead<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/read-and-acknowledge-document.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3>Read &amp; Acknowledge<\/h3>\n<p>DocRead enables you to request that third-party users read, acknowledge and optionally pass a test on your most important documentation.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/approval-workflow.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3 style=\"color: #151515;\">Approval Workflows<\/h3>\n<p>SharePoint offers a configurable Workflow engine, making it possible to request approval, feedback or even signatgures before your documents are published.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/manage-groups-of-third-parties.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3 style=\"color: #151515;\">Manage Groups<\/h3>\n<p>Extradium allows users to be managed within groups for convenience. This makes the management of permissions and circulation of required reading less time consuming.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/quiz-third-parties-and-partners.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3 style=\"color: #151515;\">Assign Quizzes<\/h3>\n<p>To truly be certain that a person comprehends the contents of your documents &#8211; a quiz (with pass-rate) can be configured to pop-up at the time of confirmation.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/sharepoint-site.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3 style=\"color: #151515;\">Secure SharePoint Sites<\/h3>\n<p>Each external organization (or partner) can be given access to their own SharePoint site where you can share documents and communicate with each other securely.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/registration-and-sign-up.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3 style=\"color: #151515;\">Registration&nbsp;&amp; Sign-Up<\/h3>\n<p>Extradium offers a &#8216;self-service&#8217;, registration Web Part allowing users to request an account on your SharePoint Extranet. If appropriate the account may be approved.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/docread-reading-certificate.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3 style=\"color: #151515;\">Reading Reciepts<\/h3>\n<p>If an external user confirms they have read a document &#8211; a Positive Receipt is stored for auditing purposes. If a user doesn&#8217;t agree to a document then a Negative Receipt is recorded.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/search-and-find-content.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3 style=\"color: #151515;\">Search &amp; Find Content<\/h3>\n<p>One of the most common problems in organizations is that staff can&#8217;t find what they need. SharePoint combats this problem with its built-in Search Engine.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/customize-emails.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3 style=\"color: #151515;\">Customize&nbsp;E-Mails<\/h3>\n<p>Extradium sends several types of E-mails to external users. Each E-mail template can be customized to match branding and to include dynamic content.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/realtime-reporting.png\" alt=\"\" width=\"90\" height=\"90\"><\/p>\n<h3 style=\"color: #151515;\">Real-Time Reporting<\/h3>\n<p>DocRead ships with several reports to allow Administrators and Line Managers to monitor the performance of each reading campaign.<\/p>\n<h2 style=\"color: #151515;\">Want to find out more about DocRead and Extradium?<\/h2>\n","protected":false},"excerpt":{"rendered":"<p>Third-Party Risk &amp; Compliance Software Do you want to ensure that your trusted partners comply with your policies &amp; procedures? Working with Partners, Vendors and trusted third-parties is a very common scenario in today&#8217;s organizations. However, along with the benefits this brings there are also risks that those trusted third-parties can cause you reputational damage [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":0,"parent":1088,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"fullwidth-page.php","meta":{"_lmt_disableupdate":"no","_lmt_disable":"","footnotes":""},"class_list":["post-1102","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.9 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Third-Party Risk &amp; Compliance Software - Collaboris<\/title>\n<meta name=\"description\" content=\"Manage your third party risk and compliance needs and ensure that your trusted partners comply with your policies and procedures\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.collaboris.com\/solutions\/manage-third-party-risk\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Third-Party Risk &amp; 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