{"id":1348,"date":"2015-12-07T12:03:10","date_gmt":"2015-12-07T12:03:10","guid":{"rendered":"http:\/\/collaboriscom.wpengine.com\/?p=1348"},"modified":"2022-08-10T15:51:55","modified_gmt":"2022-08-10T15:51:55","slug":"new-user-management-features-in-docread-version-3-0","status":"publish","type":"post","link":"https:\/\/www.collaboris.com\/new-user-management-features-in-docread-version-3-0\/","title":{"rendered":"New User Management features released in DocRead version 3"},"content":{"rendered":"<h1 style=\"\">New User Management features released in DocRead version 3<\/h1>\n<p><strong>Note:&nbsp;<\/strong>The information in this post relates to DocRead for <strong>on-premises SharePoint only<\/strong><strong>.<\/strong>&nbsp;<\/p>\n<p>DocRead version 3.0 introduces a new User Management section that makes keeping on top of your DocRead licence restrictions so much easier.<\/p>\n<p>Licences are assigned to a user when the first DocRead task is assigned to them, so over time you may find that some of these users leave your organisation and you may wish to free up their DocRead licence for another user. You can also amend user\u2019s names (if they get married for example) and also delete users from within this section.<\/p>\n<p \"\"=\"\">\n<h4><span style=\"text-decoration: underline;\">Number of user licences used<\/span><\/h4>\n<\/p>\n<p>The User Management section will initially list details for each user that has a DocRead licence currently assigned to them.<\/p>\n<p><span> <img decoding=\"async\" alt=\"\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/user-manangement.jpg\" style=\"\" width=\"\" height=\"\"> <\/span><\/p>\n<h4 \"\"=\"\"><span style=\"text-decoration: underline;\">Details for each user<\/span><\/h4>\n<p>By clicking on a specific user name it is possible to find out more information about that specific user.<\/p>\n<p><span><a href=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/individual-user-name.jpg\" style=\"outline: none;\"><img loading=\"lazy\" decoding=\"async\" alt=\"individual user name\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/individual-user-name.jpg\" width=\"338\" height=\"157\"><\/a><\/span><\/p>\n<h4 \"\"=\"\"><span style=\"text-decoration: underline;\">User Audiences<\/span><\/h4>\n<p>This option displays a list of all of the user groups and audiences that person is a member of.<\/p>\n<p><span><a href=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/user-audiences.jpg\" style=\"outline: none;\"><img loading=\"lazy\" decoding=\"async\" alt=\"user audiences\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/06\/user-audiences.jpg\" width=\"622\" height=\"197\"><\/a><\/span><\/p>\n<h4 \"\"=\"\"><span style=\"text-decoration: underline;\">Amending a user name<\/span><\/h4>\n<p>By selecting the \u2018Change Name\u2019 option it is possible to amend the users name or preferred name which can be helpful if they have recently got married or changed their name for any reason. Simply input the new values and click \u2018Ok\u2019.<\/p>\n<p><span><a href=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2022\/02\/change-user-name.png\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" alt=\"\" data-id=\"1371317\" width=\"618\" data-init-width=\"618\" height=\"308\" data-init-height=\"308\" title=\"change-user-name\" loading=\"lazy\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2022\/02\/change-user-name.png?_t=1645012537\" data-link-wrap=\"true\" data-width=\"618\" data-height=\"308\"><\/a><\/span><\/p>\n<h4><span style=\"text-decoration: underline;\">Delete Account<\/span><\/h4>\n<p>Deletes the user account and all related tasks (reading receipts will not be deleted). This will release the user license associated with the user.<\/p>\n<p>Note: You need to ensure that the user account has been removed from all DocRead audiences (SharePoint groups, AD groups and or SharePoint Audiences) assigned to documents otherwise DocRead will re-add the user account and continue to assign tasks to the user. In order to check what DocRead audiences the user is assigned to please use the \u2018User Audiences\u2019 option described above.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>New User Management features released in DocRead version 3 Note:&nbsp;The information in this post relates to DocRead for on-premises SharePoint only.&nbsp; DocRead version 3.0 introduces a new User Management section that makes keeping on top of your DocRead licence restrictions so much easier. Licences are assigned to a user when the first DocRead task is [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":2108,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"no","_lmt_disable":"","footnotes":""},"categories":[23,10],"tags":[],"class_list":["post-1348","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-docread-kb","category-knowledgebase"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.9 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>User Management features in DocRead v3+ - Collaboris<\/title>\n<meta name=\"description\" content=\"This post provides details about the new user management features released in DocRead version 3.0.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.collaboris.com\/new-user-management-features-in-docread-version-3-0\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"New User Management features released in DocRead version 3\" \/>\n<meta property=\"og:description\" content=\"This post provides details about the new user management features released in DocRead version 3.0.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.collaboris.com\/new-user-management-features-in-docread-version-3-0\/\" \/>\n<meta property=\"og:site_name\" content=\"Collaboris\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/Collaboris\/\" \/>\n<meta property=\"article:published_time\" content=\"2015-12-07T12:03:10+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-08-10T15:51:55+00:00\" \/>\n<meta property=\"og:image\" 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