{"id":1383,"date":"2021-11-12T14:20:56","date_gmt":"2021-11-12T14:20:56","guid":{"rendered":"http:\/\/collaboriscom.wpengine.com\/?p=1383"},"modified":"2024-03-25T13:33:42","modified_gmt":"2024-03-25T13:33:42","slug":"5-reasons-to-use-sharepoint-for-standard-operating-procedure-sop-management","status":"publish","type":"post","link":"https:\/\/www.collaboris.com\/5-reasons-to-use-sharepoint-for-standard-operating-procedure-sop-management\/","title":{"rendered":"5 Reasons to use SharePoint for Standard Operating Procedure (SOP) Management"},"content":{"rendered":"<\/p>\n

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5 Reasons to use SharePoint for Standard Operating Procedure (SOP) Management<\/h1>\n

It is fair to say that with the highly regulated world we live in, for many industries, a good Standard Operating Procedure (SOP) management system and approach is the key to achieving regulatory compliance.<\/h3>\n

When people are looking to implement or improve their SOP management system, it is often difficult to see the wood for the trees. This can mean SharePoint may be overlooked as the best sop software for the job. Even though in most circumstances it is already in place and employees already have familiarity with it.<\/p>\n

Not only should SharePoint be considered, it should be one of the main contenders for sop management. This blog post will give 5 of the many reasons why:<\/p>\n

1) Collaboration<\/h3>\n

Successful Standard Operating Procedures require collaboration across the organization at varying levels. Both publishing experts and end users need to be comfortable with the process.<\/p>\n

SharePoint<\/span> is the perfect c<\/span>ollaboration<\/span> tool for this, making it easy to create specific sites for authoring or updating SOPs. Functions including discussion, wikis, tasks, and calendars, offer the perfect platform for pulling all the references and points of view into one place. All of these help you achieve the best quality end result.<\/p>\n

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Are your standard operating procedures <\/span>read on time and by the right people?<\/strong><\/span><\/h3>\n

DocRead can help<\/p>\n

Show me how<\/span><\/span> <\/a> <\/p>\n

2) Great Document Control within a Central SOP library<\/h3>\n

We have all been there, told to go follow a policy or procedure, only to realize when you look for it you find multiple contradicting versions, or worse have no idea where to look, or find nothing at all.<\/p>\n

SharePoint makes it much easier to have a controlled central SOP library<\/span>. Using a central SOP library means employees will always know where to find the SOP and will be able to search easily. With the very strong version control<\/span>built in<\/span>, they should always get to the latest one too.<\/p>\n

SharePoint makes it really easy to see changes and revert to previous versions if required. This makes it much easier to ensure the correct SOP is being referred to and used at all times. Full traceability<\/span> of how and when an SOP changed and evolved is also available.<\/p>\n

3) Security and Accessibility<\/h3>\n

Single or groups of SOP libraries are great, but there still needs to be some access control.<\/p>\n

The features of SharePoint for sop software include fantastic permission options. Meaning you can truly control<\/span> which employees or groups of employees can view<\/span>, edit<\/span>, or delete<\/span> documents.<\/p>\n

To give true flexibility on the audiences of your SOP\u2019s, SharePoint can even be configured so that people outside your organization and on the Internet can access it.<\/p>\n

4) SOP Distribution and Training<\/h3>\n

One thing is for sure, just having an SOP in a SharePoint library will not ensure it is read or ensure it is understood<\/span>. SharePoint has some great features available as standard to aid in publishing and circulating of documents. However, the true value comes in the various 3rd party SharePoint Add-ons that are available to support this process such as DocRead<\/a> and DocSurvey<\/a>.<\/p>\n