{"id":321,"date":"2012-12-14T16:17:26","date_gmt":"2012-12-14T16:17:26","guid":{"rendered":"http:\/\/collaboriscom.wpengine.com\/?p=321"},"modified":"2022-10-14T09:26:39","modified_gmt":"2022-10-14T09:26:39","slug":"lifecycle-of-policy-or-procedure-in-sharepoint","status":"publish","type":"post","link":"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/","title":{"rendered":"Lifecycle of Policy or Procedure in SharePoint"},"content":{"rendered":"<h1 style=\"\">Lifecycle of Policy or Procedure in SharePoint<\/h1>\n<p>Over the last few weeks, I have been working on a white paper called &#8216;Life-cycle of a policy or procedure in SharePoint&#8217;. One of the main staples of this whitepaper is going to be diagram depicting what the life cycle looks like. Here&#8217;s a sneak preview:<\/p>\n<p>The starting point for any policy or procedure document is the business need. Policies or procedures can be required for many things, external regulation, employee safety and as general statements about how the organization expects its business to be conducted.<\/p>\n<p>The reason for requiring such a document will vary, however the process that must be followed to create it will essentially be the same.<\/p>\n<p>The diagram below illustrates the recommended approach as described in the whitepaper.<\/p>\n<p><span><img decoding=\"async\" alt=\"Image showing the policy and procedure life cycle\" data-id=\"322\" width=\"799\" data-init-width=\"1778\" height=\"447\" data-init-height=\"994\" title=\"policy-procedure-life-in-sharepoint\" loading=\"lazy\" src=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2015\/07\/policy-procedure-life-in-sharepoint.jpg?_t=1665739305\" data-link-wrap=\"true\" data-width=\"799\" data-height=\"447\"><\/span><\/p>\n<p>The steps involved are :<\/p>\n<ul>\n<li style=\"\">New policy (or amendments to an existing policy) requested<\/li>\n<li style=\"\">Specific SharePoint workspace used to contain all information about the policy<\/li>\n<li style=\"\">Final approved policy published on company intranet<\/li>\n<li style=\"\">Policy communicated to relevant employees (via DocRead), or manually<\/li>\n<li style=\"\">User acceptance monitored, levels of understanding tested, results used as feedback for future potential policy revision.<\/li>\n<\/ul>\n<p \"\"=\"\">This process is therefore cyclical and depending on the feedback received may result in immediate revisions or scheduled longer term reviews, in either case the process simply starts over again.<\/p>\n<p><a href=\"https:\/\/www.collaboris.com\/products\/docread\/\" target=\"_blank\" rel=\"noopener\">DocRead<\/a> for SharePoint is a <a href=\"https:\/\/www.collaboris.com\/products\/policy-and-procedure-management-software\/\" target=\"_blank\" style=\"outline: none;\" rel=\"noopener\">policy management software<\/a> that integrates straight into SharePoint and allows compliance professionals to distribute and track their policies and procedures.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Lifecycle of Policy or Procedure in SharePoint Over the last few weeks, I have been working on a white paper called &#8216;Life-cycle of a policy or procedure in SharePoint&#8217;. One of the main staples of this whitepaper is going to be diagram depicting what the life cycle looks like. Here&#8217;s a sneak preview: The starting [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":2109,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"no","_lmt_disable":"","footnotes":""},"categories":[1,6,28],"tags":[],"class_list":["post-321","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-docread","category-policy-management","category-sharepoint"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.9 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Lifecycle of Policy or Procedure in SharePoint - Collaboris<\/title>\n<meta name=\"description\" content=\"The starting point for any policy or procedure document is the business need. This could be for compliance or to document business practices.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Lifecycle of Policy or Procedure in SharePoint\" \/>\n<meta property=\"og:description\" content=\"The starting point for any policy or procedure document is the business need. This could be for compliance or to document business practices.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/\" \/>\n<meta property=\"og:site_name\" content=\"Collaboris\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/Collaboris\/\" \/>\n<meta property=\"article:published_time\" content=\"2012-12-14T16:17:26+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-10-14T09:26:39+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_policymanagement_img.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"820\" \/>\n\t<meta property=\"og:image:height\" content=\"300\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Mark Jones\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Collaboris\" \/>\n<meta name=\"twitter:site\" content=\"@Collaboris\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Mark Jones\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/\"},\"author\":{\"name\":\"Mark Jones\",\"@id\":\"https:\/\/www.collaboris.com\/#\/schema\/person\/1267c19507e47b0069837c8f1a5510dd\"},\"headline\":\"Lifecycle of Policy or Procedure in SharePoint\",\"datePublished\":\"2012-12-14T16:17:26+00:00\",\"dateModified\":\"2022-10-14T09:26:39+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/\"},\"wordCount\":248,\"publisher\":{\"@id\":\"https:\/\/www.collaboris.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_policymanagement_img.jpg\",\"articleSection\":[\"DocRead\",\"Policy Management\",\"SharePoint\"],\"inLanguage\":\"en-GB\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/\",\"url\":\"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/\",\"name\":\"Lifecycle of Policy or Procedure in SharePoint - Collaboris\",\"isPartOf\":{\"@id\":\"https:\/\/www.collaboris.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.collaboris.com\/lifecycle-of-policy-or-procedure-in-sharepoint\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_policymanagement_img.jpg\",\"datePublished\":\"2012-12-14T16:17:26+00:00\",\"dateModified\":\"2022-10-14T09:26:39+00:00\",\"description\":\"The starting point for any policy or procedure document is the business need. 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