{"id":432,"date":"2014-12-15T07:00:19","date_gmt":"2014-12-15T07:00:19","guid":{"rendered":"http:\/\/collaboriscom.wpengine.com\/?p=432"},"modified":"2022-08-08T15:19:30","modified_gmt":"2022-08-08T15:19:30","slug":"how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment","status":"publish","type":"post","link":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/","title":{"rendered":"How to display a comment to users as they complete a reading assignment"},"content":{"rendered":"<\/p>\n

How to display a comment to users as they complete a reading assignment<\/h1>\n

DocRead<\/a> can be used to create specific tasks for users requesting that they read and acknowledge key documents. The tasks can relate to policies, procedures or other important information. DocRead is particularly useful where compliance with these documents is essential for legal or other business requirements.<\/p>\n

DocRead can send emails when these compliance tasks are created to notify the users. Default email templates are provided, but can also be amended to reflect corporate branding.<\/p>\n

The default DocRead email templates<\/a> and Task notification panel provide a space for specific comments or notes relating to a DocRead task to be displayed to the end user. This could be a helpful tip about the task they need to complete or a note explaining what changes have been made in this particular version of a policy.<\/p>\n

To add a comment relevant to a document that you want users to see on DocRead emails or task notifications you must first select a text column to use (or create a new one)<\/p>\n

Note: <\/strong>The information in this post relates to DocRead for on-premises SharePoint only<\/strong>.<\/strong> <\/p>\n

How to select the comments field<\/h3>\n
    \n
  1. Go to the DocRead Site Settings page:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \"222-1\"<\/a><\/li>\n
  2. In the Document Library section select the site document library you wish to use.<\/li>\n
  3. Then select a text field from the drop down list provided as a \u2018Comments Column\u2019.<\/li>\n
  4. In this example I have created a new column called \u2018DocRead comments\u2019.<\/li>\n
  5. Click \u2018OK\u2019 to save your changes.<\/li>\n<\/ol>\n

    Please note that when an item from this document library is assigned to users by DocRead the entry made into this field will be displayed to the users in their email notifications and in the \u2018three tab reading window\u2019.<\/p>\n

    \"222-2\"<\/a><\/p>\n

    When assigning a particular document from this document library, this field will now be displayed in the \u2018edit properties\u2019 screen as shown below.<\/p>\n

    \"222-3\"<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

    How to display a comment to users as they complete a reading assignment DocRead can be used to create specific tasks for users requesting that they read and acknowledge key documents. The tasks can relate to policies, procedures or other important information. DocRead is particularly useful where compliance with these documents is essential for legal […]<\/p>\n","protected":false},"author":9,"featured_media":2108,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"no","_lmt_disable":"","footnotes":""},"categories":[23,10,25],"tags":[],"class_list":["post-432","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-docread-kb","category-knowledgebase","category-notificationscheduler-kb"],"yoast_head":"\nAdding comments to reading tasks - Collaboris<\/title>\n<meta name=\"description\" content=\"This blog post explains how to add and display a specific comment to a DocRead task to be included in the DocRead email and task panel\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to display a comment to users as they complete a reading assignment\" \/>\n<meta property=\"og:description\" content=\"This blog post explains how to add and display a specific comment to a DocRead task to be included in the DocRead email and task panel\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/\" \/>\n<meta property=\"og:site_name\" content=\"Collaboris\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/Collaboris\/\" \/>\n<meta property=\"article:published_time\" content=\"2014-12-15T07:00:19+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-08-08T15:19:30+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_docread_img.png\" \/>\n\t<meta property=\"og:image:width\" content=\"820\" \/>\n\t<meta property=\"og:image:height\" content=\"300\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Mark Jones\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Collaboris\" \/>\n<meta name=\"twitter:site\" content=\"@Collaboris\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Mark Jones\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/\"},\"author\":{\"name\":\"Mark Jones\",\"@id\":\"https:\/\/www.collaboris.com\/#\/schema\/person\/1267c19507e47b0069837c8f1a5510dd\"},\"headline\":\"How to display a comment to users as they complete a reading assignment\",\"datePublished\":\"2014-12-15T07:00:19+00:00\",\"dateModified\":\"2022-08-08T15:19:30+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/\"},\"wordCount\":329,\"publisher\":{\"@id\":\"https:\/\/www.collaboris.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_docread_img.png\",\"articleSection\":[\"DocRead Kb\",\"Knowledgebase\",\"Notification Scheduler\"],\"inLanguage\":\"en-GB\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/\",\"url\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/\",\"name\":\"Adding comments to reading tasks - Collaboris\",\"isPartOf\":{\"@id\":\"https:\/\/www.collaboris.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_docread_img.png\",\"datePublished\":\"2014-12-15T07:00:19+00:00\",\"dateModified\":\"2022-08-08T15:19:30+00:00\",\"description\":\"This blog post explains how to add and display a specific comment to a DocRead task to be included in the DocRead email and task panel\",\"breadcrumb\":{\"@id\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#breadcrumb\"},\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-GB\",\"@id\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#primaryimage\",\"url\":\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_docread_img.png\",\"contentUrl\":\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_docread_img.png\",\"width\":820,\"height\":300},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.collaboris.com\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"How to display a comment to users as they complete a reading assignment\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.collaboris.com\/#website\",\"url\":\"https:\/\/www.collaboris.com\/\",\"name\":\"Collaboris\",\"description\":\"We make compliance simple\",\"publisher\":{\"@id\":\"https:\/\/www.collaboris.com\/#organization\"},\"alternateName\":\"DocRead\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.collaboris.com\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-GB\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/www.collaboris.com\/#organization\",\"name\":\"Collaboris\",\"alternateName\":\"DocRead\",\"url\":\"https:\/\/www.collaboris.com\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-GB\",\"@id\":\"https:\/\/www.collaboris.com\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2021\/05\/collaboris_logo_small.png\",\"contentUrl\":\"https:\/\/www.collaboris.com\/wp-content\/uploads\/2021\/05\/collaboris_logo_small.png\",\"width\":150,\"height\":40,\"caption\":\"Collaboris\"},\"image\":{\"@id\":\"https:\/\/www.collaboris.com\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/www.facebook.com\/Collaboris\/\",\"https:\/\/x.com\/Collaboris\",\"https:\/\/www.linkedin.com\/company\/collaboris\"],\"description\":\"Collaboris is a Software company that created a policy management tool called DocRead.\",\"email\":\"info@collaboris.com\",\"telephone\":\"02079935140\",\"legalName\":\"Collaboris Ltd\",\"foundingDate\":\"2007-12-03\",\"vatID\":\"GB928895360\",\"numberOfEmployees\":{\"@type\":\"QuantitativeValue\",\"minValue\":\"1\",\"maxValue\":\"10\"}},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.collaboris.com\/#\/schema\/person\/1267c19507e47b0069837c8f1a5510dd\",\"name\":\"Mark Jones\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-GB\",\"@id\":\"https:\/\/www.collaboris.com\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/5b6b12fa3b3a40fc9b46767f25a7d03d2e40ad4a7250d331b66a86b94308c64d?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/5b6b12fa3b3a40fc9b46767f25a7d03d2e40ad4a7250d331b66a86b94308c64d?s=96&d=mm&r=g\",\"caption\":\"Mark Jones\"},\"url\":\"https:\/\/www.collaboris.com\/author\/markjones333\/\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Adding comments to reading tasks - Collaboris","description":"This blog post explains how to add and display a specific comment to a DocRead task to be included in the DocRead email and task panel","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/","og_locale":"en_GB","og_type":"article","og_title":"How to display a comment to users as they complete a reading assignment","og_description":"This blog post explains how to add and display a specific comment to a DocRead task to be included in the DocRead email and task panel","og_url":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/","og_site_name":"Collaboris","article_publisher":"https:\/\/www.facebook.com\/Collaboris\/","article_published_time":"2014-12-15T07:00:19+00:00","article_modified_time":"2022-08-08T15:19:30+00:00","og_image":[{"width":820,"height":300,"url":"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_docread_img.png","type":"image\/png"}],"author":"Mark Jones","twitter_card":"summary_large_image","twitter_creator":"@Collaboris","twitter_site":"@Collaboris","twitter_misc":{"Written by":"Mark Jones","Estimated reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#article","isPartOf":{"@id":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/"},"author":{"name":"Mark Jones","@id":"https:\/\/www.collaboris.com\/#\/schema\/person\/1267c19507e47b0069837c8f1a5510dd"},"headline":"How to display a comment to users as they complete a reading assignment","datePublished":"2014-12-15T07:00:19+00:00","dateModified":"2022-08-08T15:19:30+00:00","mainEntityOfPage":{"@id":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/"},"wordCount":329,"publisher":{"@id":"https:\/\/www.collaboris.com\/#organization"},"image":{"@id":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#primaryimage"},"thumbnailUrl":"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_docread_img.png","articleSection":["DocRead Kb","Knowledgebase","Notification Scheduler"],"inLanguage":"en-GB"},{"@type":"WebPage","@id":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/","url":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/","name":"Adding comments to reading tasks - Collaboris","isPartOf":{"@id":"https:\/\/www.collaboris.com\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#primaryimage"},"image":{"@id":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#primaryimage"},"thumbnailUrl":"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_docread_img.png","datePublished":"2014-12-15T07:00:19+00:00","dateModified":"2022-08-08T15:19:30+00:00","description":"This blog post explains how to add and display a specific comment to a DocRead task to be included in the DocRead email and task panel","breadcrumb":{"@id":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#breadcrumb"},"inLanguage":"en-GB","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/"]}]},{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#primaryimage","url":"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_docread_img.png","contentUrl":"https:\/\/www.collaboris.com\/wp-content\/uploads\/2016\/07\/blue_820x300_docread_img.png","width":820,"height":300},{"@type":"BreadcrumbList","@id":"https:\/\/www.collaboris.com\/how-to-display-a-comment-to-users-as-they-complete-a-reading-assignment\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.collaboris.com\/"},{"@type":"ListItem","position":2,"name":"How to display a comment to users as they complete a reading assignment"}]},{"@type":"WebSite","@id":"https:\/\/www.collaboris.com\/#website","url":"https:\/\/www.collaboris.com\/","name":"Collaboris","description":"We make compliance simple","publisher":{"@id":"https:\/\/www.collaboris.com\/#organization"},"alternateName":"DocRead","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.collaboris.com\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-GB"},{"@type":"Organization","@id":"https:\/\/www.collaboris.com\/#organization","name":"Collaboris","alternateName":"DocRead","url":"https:\/\/www.collaboris.com\/","logo":{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/www.collaboris.com\/#\/schema\/logo\/image\/","url":"https:\/\/www.collaboris.com\/wp-content\/uploads\/2021\/05\/collaboris_logo_small.png","contentUrl":"https:\/\/www.collaboris.com\/wp-content\/uploads\/2021\/05\/collaboris_logo_small.png","width":150,"height":40,"caption":"Collaboris"},"image":{"@id":"https:\/\/www.collaboris.com\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/Collaboris\/","https:\/\/x.com\/Collaboris","https:\/\/www.linkedin.com\/company\/collaboris"],"description":"Collaboris is a Software company that created a policy management tool called DocRead.","email":"info@collaboris.com","telephone":"02079935140","legalName":"Collaboris Ltd","foundingDate":"2007-12-03","vatID":"GB928895360","numberOfEmployees":{"@type":"QuantitativeValue","minValue":"1","maxValue":"10"}},{"@type":"Person","@id":"https:\/\/www.collaboris.com\/#\/schema\/person\/1267c19507e47b0069837c8f1a5510dd","name":"Mark Jones","image":{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/www.collaboris.com\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/5b6b12fa3b3a40fc9b46767f25a7d03d2e40ad4a7250d331b66a86b94308c64d?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/5b6b12fa3b3a40fc9b46767f25a7d03d2e40ad4a7250d331b66a86b94308c64d?s=96&d=mm&r=g","caption":"Mark Jones"},"url":"https:\/\/www.collaboris.com\/author\/markjones333\/"}]}},"modified_by":"Helen Jones","_links":{"self":[{"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/posts\/432","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/comments?post=432"}],"version-history":[{"count":12,"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/posts\/432\/revisions"}],"predecessor-version":[{"id":1372918,"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/posts\/432\/revisions\/1372918"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/media\/2108"}],"wp:attachment":[{"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/media?parent=432"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/categories?post=432"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.collaboris.com\/wp-json\/wp\/v2\/tags?post=432"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}