{"id":477,"date":"2014-12-15T06:56:22","date_gmt":"2014-12-15T06:56:22","guid":{"rendered":"http:\/\/collaboriscom.wpengine.com\/?p=477"},"modified":"2022-02-17T11:23:02","modified_gmt":"2022-02-17T11:23:02","slug":"user-can-confirm-a-document-without-it-opening-in-the-client-application","status":"publish","type":"post","link":"https:\/\/www.collaboris.com\/user-can-confirm-a-document-without-it-opening-in-the-client-application\/","title":{"rendered":"User can confirm a document without it opening in the client application."},"content":{"rendered":"

User can confirm a document without it opening in the client application.<\/h1>\n

At the time of confirmation – if “Force View Document” is checked – the user will be required to click on “View Document”. However, it’s still possible to confirm even though the document may have not opened.\u00a0<\/em><\/p>\n

Unfortunately, there is no way we can detect the opening of the document as that\u2019s all purely done outside of the browser (so our code cannot monitor it due to permissions). If it were possible, we would also have to support every type of browser and every type of document that can be placed into a doc library.<\/p>\n

Here are a few suggestions :<\/p>\n

    \n
  1. Save the documents to PDF and configure them to \u201copen in a browser\u201d. This also ensures that it is less likely to be edited by someone who was given permissions by mistake. (As you can\u2019t edit a PDF by default). (Lots of customers do this).<\/li>\n
  2. Move the policy content to a publishing \/ wiki page, so that it\u2019s then viewable in a browser. Some editors prefer to update the content this way as well. Also gives you opportunity to build a richer policy, from several page assets like images, video, html, flash and audio. (You can also place your own custom code in this page to do anything else you would want to do, like auditing on open).<\/li>\n
  3. Use DocSurvey to assign a quiz to the document. If they pass the test this will give far more confidence that they understood it.<\/li>\n<\/ol>\n

    Some other considerations \/ approaches :<\/p>\n