{"id":546,"date":"2014-11-12T07:59:24","date_gmt":"2014-11-12T07:59:24","guid":{"rendered":"http:\/\/collaboriscom.wpengine.com\/?p=546"},"modified":"2022-10-13T10:53:06","modified_gmt":"2022-10-13T10:53:06","slug":"how-to-update-multiple-documents-in-a-sharepoint-document-library-with-powershell","status":"publish","type":"post","link":"https:\/\/www.collaboris.com\/how-to-update-multiple-documents-in-a-sharepoint-document-library-with-powershell\/","title":{"rendered":"How to update multiple documents in a SharePoint document library with PowerShell"},"content":{"rendered":"<h1 style=\"\">How to update multiple documents in a SharePoint document library with PowerShell<\/h1>\n<p>We recently received a\u00a0query for DocRead to see if it was possible to set the &#8216;Required Audience&#8217; and &#8216;Acknowledgement Days&#8217; to about 100 policies on mass (via a script). Hence, being one who is always up for a challenge, I loaded up PowerGUI and set to work!<\/p>\n<h2>Prerequisites<\/h2>\n<p>This script can easily be modified to set any column value, but, obviously my example was specifically to update &#8216;Required Audience&#8217; and \/ or &#8216;Recommended Audience&#8217; columns that DocRead relies upon to distribute the documents to correct groups. To follow my example, you will need to :<\/p>\n<ul>\n<li>Have enabled DocRead on the site containing the Document library.<\/li>\n<li>Attached DocRead to the Document Library.<\/li>\n<li>Populated the Document Library with a few important policies.<\/li>\n<\/ul>\n<h2>Instructions<\/h2>\n<ol>\n<li>Copy the script below (into notepad) and save as\u00a0&#8216;DocRead-Set-DocProps.ps1&#8217; on one of your WFE&#8217;s.<\/li>\n<li>Login to the WFE as a user who is an admin and who also has contribute permissions on the Document Library containing the policies.<\/li>\n<li>Load a SharePoint PowerShell session.<\/li>\n<li>Within the PowerShell session, &#8216;CD&#8217; into the directory where you saved the script. (e.g. CD c:Powershell).<\/li>\n<li>Now copy this line, changing the values in orange to match your url, document library name, comment, and group names.<\/li>\n<li><span style=\"font-family: 'courier new';\">.DocRead-Set-DocProps.ps1 -prmUrl &#8220;<strong><a href=\"http:\/\/localhost\/\"><span style=\"color: #f79646;\">http:\/\/localhost<\/span><\/a><\/strong>&#8221; -prmFolder &#8220;<strong><span style=\"color: #f79646;\">Documents<\/span><\/strong>&#8221; -prmCommentField &#8220;<strong><span style=\"color: #f79646;\">DocRead Comment<\/span><\/strong>&#8221; -prmComment &#8220;<strong><span style=\"color: #f79646;\">Your comment<\/span><\/strong>&#8221; -prmRequiredGroupName &#8220;<strong><span style=\"color: #f79646;\">DocRead test group<\/span><\/strong>&#8221; -prmRecommendedGroupName &#8220;<strong><span style=\"color: #f79646;\">Approvers<\/span><\/strong>&#8221; \u2013prmRequiredAckDays <strong><span style=\"color: #f79646;\">4<\/span><\/strong> -prmRecommendedAckDays <strong><span style=\"color: #f79646;\">5<\/span><\/strong> -prmOverrideCheckOut <strong>0<\/strong><\/span><\/li>\n<li>Run it!<\/li>\n<li>Once it has run, the script will checkout each document, amend the audience and comment columns, check in and optionally approve and publish the document.<\/li>\n<li>For DocRead users, the next step is to process site readerships via the DocRead menu.<\/li>\n<\/ol>\n<h2>The PowerShell Script<\/h2>\n<p>(<em>Please note : this sample script has only been tested on version DocRead 2.3<\/em>)<\/p>\n<p>param([<span>string<\/span>]$prmUrl,[<span>string<\/span>]$prmFolder,[<span>string<\/span>]$prmCommentField,[<span>string<\/span>]$prmComment,[<span>string<\/span>]$prmRequiredGroupName,[<span>string<\/span>]$prmRecommendedGroupName,[<span>int<\/span>]$prmRequiredAckDays,[<span>int<\/span>]$prmRecommendedAckDays,[boolean]$prmOverrideCheckOut)# Load up SP required snap <span>in<\/span>.<span>if<\/span>(-not(Get-PSSnapin | Where { $_.Name -eq <span>&#8220;Microsoft.SharePoint.PowerShell&#8221;<\/span>})) {  Add-PSSnapin Microsoft.SharePoint.PowerShell;}$web = Get-SPWeb $prmUrl# Get the folder$folder = $web.GetFolder($prmFolder);# Only <span>do<\/span> <span>this<\/span> <span>if<\/span> the folder <span>is<\/span> <span>in<\/span> the web.<span>if<\/span> ($folder.Exists) {    # Loop through files and check <span>out<\/span> <span>if<\/span> file <span>is<\/span> not already <span>checked<\/span> <span>out<\/span>    $folder.Files | ForEach-Object     {            <span>if<\/span> ($_.CheckOutType -ne <span>&#8220;None&#8221;<\/span> -and $prmOverrideCheckOut) {            $_.CheckIn(<span>&#8220;Override Checkout&#8221;<\/span>)        }                # Check <span>if<\/span> file <span>is<\/span> not <span>checked<\/span> <span>in<\/span> <span>if<\/span> ($_.CheckOutType -eq <span>&#8220;None&#8221;<\/span>)         {                    Write-Host Checking <span>out<\/span>         : $_.Name          $_.CheckOut()                    # Set Comment field          <span>if<\/span> ($prmCommentField) {              $_.Item[$prmCommentField] = $prmComment          }                    # Set Required Audience          <span>if<\/span> ($prmRequiredGroupName) {                            <span>if<\/span> (!$prmRequiredAckDays) {                  $reqAckDays = 7              } <span>else<\/span> {                $reqAckDays = $prmRequiredAckDays              }                            $reqUserGroup = $web.Groups[$prmRequiredGroupName]              Write-Host Setting Required Audience    : $prmRequiredGroupName              $_.Item[<span>&#8220;Required Audiences&#8221;<\/span>] = <span>&#8220;;#;;;;;;;;&#8221;<\/span> +                                   $reqUserGroup.Name + <span>&#8220;;#&#8221;<\/span> +                                 $reqAckDays + <span>&#8220;;#&#8221;<\/span>          }                    # Set Recommended Audience          <span>if<\/span> ($prmRecommendedGroupName) {                            <span>if<\/span> (!$prmRecommendedAckDays) {                  $recAckDays = 7              } <span>else<\/span> {                $recAckDays = $prmRecommendedAckDays              }                            $recUserGroup = $web.Groups[$prmRecommendedGroupName]              Write-Host Setting Recommended Audience : $prmRecommendedGroupName              $_.Item[<span>&#8220;Recommended Audiences&#8221;<\/span>] = <span>&#8220;;#;;;;;;;;&#8221;<\/span> +                                      $recUserGroup.Name + <span>&#8220;;#&#8221;<\/span> +                                     $recAckDays + <span>&#8220;;#&#8221;<\/span>          }                    $_.Item.Update()                    $_.CheckIn(<span>&#8220;Checked in.&#8221;<\/span>)          # Check <span>for<\/span> a publish          <span>if<\/span> (($_.Level -eq [Microsoft.SharePoint.SPFileLevel]::Draft)) {            Write-Host Publishing a major version              $_.Publish(<span>&#8220;Published.&#8221;<\/span>)            $_.Update();          }                                    # Check <span>for<\/span> an approve          <span>if<\/span> ($_.Item.ModerationInformation){                  <span>if<\/span> ($_.Item.ModerationInformation.Status -eq                     [Microsoft.SharePoint.SPModerationStatusType]::Pending) {                Write-Host Approving                $_.Approve(<span>&#8220;Approved&#8221;<\/span>)                $_.Update();            }          }        }         <span>else<\/span>         {          Write-Host $_.Name already <span>checked<\/span> <span>out<\/span>;        }    }}$web.Dispose()<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How to update multiple documents in a SharePoint document library with PowerShell We recently received a\u00a0query for DocRead to see if it was possible to set the &#8216;Required Audience&#8217; and &#8216;Acknowledgement Days&#8217; to about 100 policies on mass (via a script). Hence, being one who is always up for a challenge, I loaded up PowerGUI [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":2108,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"no","_lmt_disable":"","footnotes":""},"categories":[23,10,28,35],"tags":[],"class_list":["post-546","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-docread-kb","category-knowledgebase","category-sharepoint","category-technical"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v25.9 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Updating multiple documents with powershell - Collaboris<\/title>\n<meta name=\"description\" content=\"This post explains how to update multiple documents in a SharePoint document library with PowerShell - includes the PowerShell script\" \/>\n<meta name=\"robots\" content=\"index, follow, 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